Call for Applications: Service Provider to Conduct External Evaluation of the Rural Health Advocacy Project

1. Introduction

The Rural Health Advocacy Project was founded in 2009 as a partnership initiative between the Rural Doctors Association of Southern Africa (RuDASA), the Wits Centre for Rural Health (WCRH) and SECTION27. Our work revolves around the rights of rural and remote communities to have equitable access to comprehensive, quality health care. Informed by the voices of rural health care workers, partner organisations, communities on the ground and research, the RHAP aims to facilitate self-advocacy, generate debate, monitor implementation of health policies in rural areas, and influence pro-equity decision-making that is in tune with local rural realities.

The Rural Health Advocacy Project is calling for applications by service providers to conduct an external evaluation of its work since inception but with an emphasis on the past 2,5 years (January 2012 – August 2014).

2. Purpose and objectives of the evaluation

This evaluation will form part of the organisation’s accountability and learning processes and should:

  1. Contribute to its capacity to account for funding and demonstrate results, through an objective assessment
  2. Inform organisational planning and assist RHAP with internal decision-making processes regarding possible adjustments in its strategic and operating model and advocacy activities

The objectives are:

  1. To assess the extent to which agreed upon outcomes have been achieved (2012-2014)
  2. To assess progress in achieving newly planned activities and outcomes for the period 2014-2016
  3. To assess RHAP’s functioning as a rural health advocacy body and the appropriateness of its strategic operating model
  4. To assess the extent to which our areas of focus are still the key advocacy issues required to meet our end goals of improved rural health care

The principles of efficiency, effectiveness, impact and sustainability will be themes throughout this assessment.

3. Methodology

Potential service providers will include in their proposal a discussion of the nature of advocacy work, the implications thereof for evaluations, and an outline of the proposed evaluation approach and methodology.

A briefing session with the RHAP team will take place at the onset of the evaluation. The RHAP will make available all documents necessary for the consultant to conduct this assignment, including: Quarterly steering committee reports tracking progress on key outcomes since 2012; M&E framework and data, RHAP publications, press statements, workshop reports, opinion pieces etc. Qualitative methods will include interviews with RHAP staff, a sample of Steering Committee members, strategic partners, health care workers, our three main donors, selected stakeholders including government officials. Whereas face-to-face and telephonic interviews would be preferable, in some cases written questions may be accepted.

The consultant(s) will present the findings of the evaluation to the RHAP Steering Committee.

4. Communication, working requirements, reporting format

The service provider, through its consultant(s), will report to the RHAP Director and the Chairperson of the Steering Committee, the Director of the Wits Centre for Rural Health. These consultants are expected to work from their own office(s) with their own equipment. RHAP will provide administrative support in the scheduling of interviews.

The main body of the report should not exceed 30 pages and should include an executive summary and recommendations. Appendices should include a list of informants and the evaluation team’s work schedule. Background information should only be included when it is directly relevant to the report’s analysis and conclusions.

5. Profile of the Consultants

The consultant(s) shall have a proven track record in external evaluations applied to the specific nature of social justice and advocacy work, with an emphasis on learning.  They shall have a demonstrable understanding of primary health care and the South African health sector. Where there is more than one consultant there shall be an assigned senior team leader.

6. Timelines and Deliverables

Activity Timelines Deliverable
Briefing session with RHAP Director, Chairperson and team members September 2014  
Presentation of evaluation plan and tools September 2014 Plan and tools
Document review and interviews September/October  
Draft report of findings to be available to RHAP for input October 2014

Draft report

Final report to RHAP End of October 2014 Final report
Presentation of report to RHAP Steering Committee November Presentation

7. Compensation

The total budget for this assignment including consultancy fees, local transport costs, daily subsistence allowance and operating costs (e.g. telecommunication, printing) is R150,000.00 including VAT. Any local flights, should these be necessary, will be covered by RHAP. The consultant(s) will submit proof of expenditure together with the invoice. Payment will occur in line with Wits Health Consortium’s policies and regulations.

8. Deadline and bidding procedure 

For a copy of the RHAP strategic framework (summary), expected outcomes and activities (2012-2016), which should inform the evaluation plan, and any content-related queries, please contact Marije Versteeg-Mojanaga, Director Rural Health Advocacy Project at Interested parties are requested to submit a max 3 page project plan indicating approach and methodology, number of days, detailed budget including daily rate and other costs as well as timeframes. This, together with the CVs of all proposed consultants involved and their roles, and preferably an example of previous related work, should be sent to Palesa Butler at Deadline for submission is the 5th of September 2014.

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